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Filtering the Planner

See one part of your life at a time in the Planner: just your Work, just your Personal, or a single project. The filter works in Day, 3 Days and Week.

How to use​

  • Click the filter at the start of the Planner's header (it reads All until you pick something), then choose an area, a project or Unassigned. Each choice shows how many tasks it would show for the days on screen.
  • Or press F in the Planner to open it, then ↑ / ↓ and Enter. Esc closes it.
  • Or press ⌘K and type show and the name, for example Planner: show Work. It opens the Planner on that area or project from anywhere.

While a filter is on, the chip is tinted in the area's colour. To see everything again, click its ×, pick All, or click Show all under your tasks.

What the filter shows​

  • Areas: a task belongs to the area it's in. If it has no area of its own, it belongs to its project's area.
  • Projects: only that project's tasks.
  • Unassigned: tasks with no area and no project area.
  • Meetings: a meeting from a calendar you've linked to another area is hidden too. Meetings from calendars with no area always show. A project filter never hides meetings.

Nothing gets lost​

  • Under your tasks, a line says what the filter is hiding, for example 2 more tasks and 1 meeting in other areas (1 overdue). Overdue work is always counted, so it never disappears silently.
  • If nothing in the filter is due, the Planner says so (Nothing in Work today) with a Show all button.
  • A task you add while filtered goes into that area or project, so it stays in view.
  • Plan My Day starts with the filtered area ticked and says Planning Work only. You can still change the areas before planning.

Good to know​

  • The filter is remembered on all your devices, and it stays the same when you switch between Day, 3 Days and Week.
  • It only applies to the Planner. The Tasks, Notes and Projects views have their own filters.
  • The iPhone and iPad apps don't have the filter yet. They show everything.