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Plan My Day

Plan My Day turns your tasks, deadlines and calendar into a realistic plan for today — focused on what to do, with your meetings as quiet context rather than clutter.

How to Start​

Plan My Day opens as a calm sheet that slides up from the bottom — the same surface as your morning brief and end-of-day wrap-up.

  • After the morning brief — when you finish the brief you'll see a Plan my day → button next to Done. Done skips planning (it's never forced on you); Plan my day continues straight into the planner in the same sheet.
  • On demand, any time — from the Plan My Day button in the planner header, or the command bar (Cmd+K → "Plan My Day").

Choosing Areas​

Before it builds the plan, Plan My Day asks which Area(s) to plan — for example just Work, not Creator. Only tasks from the Areas you pick are scheduled. Your last choice is remembered as the default, but it always asks so you stay in control.

Reading the Plan​

The plan leads with your focus blocks — the tasks Cadeo suggests doing today — not your calendar:

  • A headline tells you how many focus blocks there are.
  • Your meetings are context, not rows. A single muted strip at the top summarises them — "N meetings · Xh booked · K free windows", with the free windows spelled out. Tap the strip to expand the full list of meetings; it stays collapsed by default so it never competes with your tasks.
  • Each focus card explains itself in two parts — why the task matters and why it's in that slot — for example "Due in 2 days · P1 priority · fits your 15:00 gap" or "This week's commitment · your peak focus window".
  • Thin "after [meeting name]" dividers keep blocks oriented around your day.

Anything that didn't fit is shown as one calm line ("N other tasks didn't fit today") — nothing is silently dropped, and nothing pulls you out of the plan.

Why these tasks?​

Tap the ⓘ next to the headline for How Cadeo chose today — a plain-language summary of the ranking (overdue and due-soon first, then P1/P2 priority and your "This week" commitments, placed around your meetings and filling about 75% of your free time). It also lists which Areas were planned, with a Change areas button to re-scope the plan without leaving the sheet.

Next to the ⓘ icon you'll also see a small Why? button. Click it to open the AI reasoning inspector — the same audit-grade detail view Cadeo Chat uses. It shows the model used, every scheduled block with its individual reason, the candidate tasks Cadeo considered, and the areas you planned for. It's the place to go when you want to confirm why a particular task landed at a particular time — or to share that reasoning with a teammate.

Adjusting the Plan​

Select any focus block to bring it into the inspector at the bottom of the sheet — the one place all per-task actions live (they never crowd the card). For the selected block you can:

  • Accept — keep this block (press Enter). Accept everything at once with Accept All.
  • Swap (s) — wrong task for this slot? Swap opens an in-place picker of the next-best alternatives (the same ranked, Area-filtered pool, minus what's already planned). Pick one and it takes that slot; the task it replaced moves to "saved for later". Skip means "not today"; Swap means "wrong pick".
  • Later (→) — move the block to the next free gap in your day.
  • Shorten (−) — halve the block's length.
  • Skip (⌫) — drop it for today; it's saved for later.

Every steer and swap offers a 5-second Undo, so you can adjust freely without fear.

Tune​

A compact Tune control lets you adjust your work start/end hours, lunch, and peak focus window without leaving the sheet. The plan re-flows immediately, and your work pattern is remembered for next time. Plan My Day also respects the current time — planning at 3pm won't try to schedule your morning.

  • Peak from / Peak to mark your most-focused hours of the day. Cadeo prefers to land your highest-priority tasks inside that window, and uses it when explaining a placement ("placed in your peak focus window"). The default is 9–12; change it to match how you actually work.

Applying​

Choose Accept All (or accept individual blocks then Apply Selected). Accepted blocks update those tasks with a scheduled date, time and duration, and your planner view refreshes to show the new schedule. Cancel or Esc discards everything.

Offline​

If you're offline or the AI service is unavailable, a local scheduler runs on your device to build the plan — no internet required. On desktop with local AI (Ollama) available, Plan My Day uses it automatically.