Skip to main content

Recording Privacy & Sharing

Meeting recordings are private to the person who recorded them. This page explains who can see a recording, how to share it with specific teammates, and what the people you share with can do.

What changed

In earlier versions, every member of a workspace could see every recording. Now a recording is private by default, and you choose who else gets access.

Who can see a recording​

A recording — its audio, transcript, and AI summary — is visible to:

  • You, the person who recorded it
  • People you share it with (see below)
  • Anyone the linked meeting note is shared with — the recording rides along with its note

Nobody else in your workspace can open your recordings.

Sharing a recording​

On web & desktop​

  1. Open the recording from its meeting note.
  2. Click the Share recording button (the person icon in the recording toolbar).
  3. A list of your workspace members appears. Click a member to share — the row shows ✓ Shared.
  4. Click the member again to stop sharing (it returns to Share).

On iPhone​

  1. Open the recording.
  2. Tap the ⋯ menu in the top-right corner, then tap Share.
  3. Tap a member to share (a checkmark appears); tap again to remove access.
  4. Tap Done.

If you're the only person in your workspace, you'll see “No other workspace members to share with.”

What people you share with can do​

Members you share a recording with can:

  • Play the recording
  • Read the transcript
  • See the AI summary, key points, and action items

Only you — the owner — can rename the recording, delete it, or change who it's shared with. Other members don't see the Share option on your recordings; if they try, they're told “only the person who recorded it can share it.”

Sharing through the meeting note​

Every recording is attached to a meeting note. If you share that note, the people you share it with can also open the recording — you don't have to share the recording separately. Removing someone's access to the note removes their access to the recording too.

Recordings made before this update​

When recording privacy rolled out, Cadeo made your existing recordings private to whoever created them, worked out from each meeting note's author — so in almost all cases your older recordings are already private to you, just like new ones.

A small number of very old recordings that can't be traced back to a creator stay visible to your whole workspace. Open one and share it to bring it under the new model.

Speaker identification still works across your workspace​

Cadeo recognises recurring speakers by their voice so it can label transcripts automatically. These voice profiles are shared within your workspace, which is what lets speaker names carry from one meeting to the next.

Voice profiles don't give anyone access to your recordings — they only help label transcripts. Who can actually open a recording is decided entirely by the sharing rules above.