Recording Meetings
A meeting recording captures the whole call — everyone on it (Zoom, Google Meet, Teams, Webex…) plus your microphone. A calendar event and its meeting note are two views of the same meeting: you can record from either, and both show the recording.
Starting a Meeting Recording
- Open the calendar event, or its meeting note
- Click Start Recording
- Grant microphone and screen/system audio permissions if prompted — on the web, choose the meeting's tab (or your screen) and turn on Share tab audio
- Join your video call — Cadeo captures everything
If you cancel the share, or share without sound, nothing is recorded and Cadeo tells you what to share so you can try again.
If the Mac app can't record the call
To hear everyone on the call, macOS has to let Cadeo record your screen and system audio. If that's turned off, pressing Record shows what to do:
- Click Open System Settings — it opens Privacy & Security → Screen & System Audio Recording
- Turn on Cadeo
- Click Quit & Reopen — macOS only applies the change once Cadeo restarts
Can't change it right now? Click Record just my microphone to record your side of the call instead — the timer shows Mic only, as the other people on the call aren't in it.
If the microphone itself is blocked, Cadeo says so and opens Privacy & Security → Microphone; turn on Cadeo there and press Record again.
Record Now
For a call you want to capture right away, press ⌘K and choose Record now, click the red dot next to the clock in the Cadeo Bar, or press Cmd+Shift+R in the Mac app:
- If a meeting on your calendar is happening now, Cadeo records that meeting.
- Otherwise it starts a new meeting note called something like Call — Sun 27 Sep, 14:30 and records the call. Once the transcript is ready, the note is renamed after what the call was about (unless you've renamed it yourself). With local-only AI and no local model, the date and time name stays.
Press Cmd+Shift+R (or the stop square in the Cadeo Bar) again to stop. You can also stop from ⌘K — while a meeting is recording, Stop recording is the first row — or right-click the Cadeo icon in the menu bar and choose Stop recording.
When You Can Record
You can record a meeting any time before it and until the end of its day. From the next day it's in the past and has no Record button.
Each meeting keeps one recording. Once it has one, you'll see the recording (and its transcript) where the button was. To record again, delete the recording — Start Recording comes back while the meeting's day lasts.
The Floating Recording Bar
If you close the event modal while recording, a compact floating recording bar appears in the bottom-right corner so you can keep recording without staying in the modal.
Compact view shows:
- Red blinking recording indicator
- Elapsed time counter
- Live audio waveform
- Stop button
Click to expand and see:
- Meeting title
- Back to Event — return to the event modal
- Stop — end the recording
After you stop, the bar stays until the recording is safe: Saving…, then Saved · transcribing. If it can't upload yet (for example you're offline), it says Saved on this Mac and why, and Cadeo uploads it later on its own.
Stopping a Meeting Recording
Click Stop in the floating bar or in the event modal. Cadeo then:
- Uploads the recording
- Starts transcription automatically
- Links the recording to the calendar event's meeting note
What Gets Created
After recording a meeting, you'll have:
- A meeting note linked to the calendar event
- An audio/video recording with playback controls
- A transcript with timestamps and speaker labels
- AI meeting intelligence — summary, key points, action items, and decisions
Platform Differences
| Feature | Desktop | Web |
|---|---|---|
| System audio capture | Native ScreenCaptureKit | Browser getDisplayMedia |
| Microphone capture | Native cpal | Browser getUserMedia |
| Speaker identification | Built-in with sherpa-onnx | Basic (local) or AssemblyAI (cloud) |
| Offline recording | Yes | No |
When the audio source ends mid-meeting
If the tab you're sharing for system audio gets closed (or the audio source otherwise ends) mid-recording, Cadeo doesn't silently stop — it asks what you want to do.
A snackbar appears in the bottom-right of the screen with three options:
- Continue with mic — keep recording with just your microphone. Useful when the meeting moves to a phone or the tab audio is no longer needed.
- Pick new audio source — re-prompts the screen-share picker so you can choose a different tab or window to capture audio from.
- Stop & save — finalise the recording with everything captured up to this point.
The snackbar stays put until you make a choice — there's no time limit. While the snackbar is up, audio capture continues with your mic in the background, so nothing is lost. A small Mic only badge appears next to the recording timer for the rest of the recording, so you always know whether the source was changed.
When a recording has multiple audio sources (e.g. tab audio for the first half, mic-only for the second), Cadeo automatically merges the transcripts in order. You see one combined transcript per recording, regardless of how many segments were captured.
That's the web app. In the Mac app, macOS can end the capture mid-meeting — for example when a display is connected or disconnected, the Mac sleeps, or another app takes over screen recording. Cadeo reconnects straight away: the timer shows Reconnecting… for a moment and the recording carries on, with a short gap. If it can't reconnect within about 10 seconds, it stops and saves everything captured up to then, and tells you when it stopped.
Tips
- Start recording before joining your video call for complete capture
- Use the floating bar to monitor recording while you work in other apps
- After the meeting, use Match Speakers to Attendees to label who said what