Recording Meetings
Meeting mode captures system audio from video calls (Zoom, Google Meet, Teams, Webex) along with your microphone. Cadeo automatically creates a meeting note linked to the calendar event.
Starting a Meeting Recording
- Open a calendar event
- Click Start Recording in the meeting recording panel
- Grant microphone and screen/system audio permissions if prompted
- Join your video call — Cadeo captures everything
The Floating Recording Bar
If you close the event modal while recording, a compact floating recording bar appears in the bottom-right corner so you can keep recording without staying in the modal.
Compact view shows:
- Red blinking recording indicator
- Elapsed time counter
- Live audio waveform
- Stop button
Click to expand and see:
- Meeting title
- Back to Event — return to the event modal
- Stop — end the recording
Stopping a Meeting Recording
Click Stop in the floating bar or in the event modal. Cadeo then:
- Uploads the recording
- Starts transcription automatically
- Links the recording to the calendar event's meeting note
What Gets Created
After recording a meeting, you'll have:
- A meeting note linked to the calendar event
- An audio/video recording with playback controls
- A transcript with timestamps and speaker labels
- AI meeting intelligence — summary, key points, action items, and decisions
Platform Differences
| Feature | Desktop | Web |
|---|---|---|
| System audio capture | Native ScreenCaptureKit | Browser getDisplayMedia |
| Microphone capture | Native cpal | Browser getUserMedia |
| Speaker identification | Built-in with sherpa-onnx | Basic (local) or AssemblyAI (cloud) |
| Offline recording | Yes | No |
When the audio source ends mid-meeting
If the tab you're sharing for system audio gets closed (or the audio source otherwise ends) mid-recording, Cadeo doesn't silently stop — it asks what you want to do.
A snackbar appears in the bottom-right of the screen with three options:
- Continue with mic — keep recording with just your microphone. Useful when the meeting moves to a phone or the tab audio is no longer needed.
- Pick new audio source — re-prompts the screen-share picker so you can choose a different tab or window to capture audio from.
- Stop & save — finalise the recording with everything captured up to this point.
The snackbar stays put until you make a choice — there's no time limit. While the snackbar is up, audio capture continues with your mic in the background, so nothing is lost. A small Mic only badge appears next to the recording timer for the rest of the recording, so you always know whether the source was changed.
When a recording has multiple audio sources (e.g. tab audio for the first half, mic-only for the second), Cadeo automatically merges the transcripts in order. You see one combined transcript per recording, regardless of how many segments were captured.
This is a web-only feature — the desktop app uses native screen capture which doesn't have the same track-end fragility.
Tips
- Start recording before joining your video call for complete capture
- Use the floating bar to monitor recording while you work in other apps
- After the meeting, use Match Speakers to Attendees to label who said what